Message
A message is a piece of
information, news or request meant for someone. Messages can be verbal or
written. Telephone is the quickest way of sending verbal messages, but
sometimes, the person for whom the message is meant is not at hand and someone
else has to receive it. The receiver may also have to leave the place after
sometime. So he/she writes the message briefly but clearly and compactly for
the person for whom it is meant.
Characteristics of a well-written message:
A well-written message must inform
its reader:
Who
called?
Who
did the caller ask for?
What
the caller wanted?
When to meet / come / expect?
Where to go/wait?
What to bring?
Whom to contact?
Guidelines for Writing Messages
1. mention the Date and Time of giving
the message.
2. Mention Recipient. Give brief
salutation e.g. Papa, Mom (mother), Dear Uncle, Dear Aunt etc.
3. Write the name of the
receipt/salutation at the top but just below the date and time.
4. Include only important points
5. Always write the message in Reported
Speech. Be clear and accurate.
2. Stick to the prescribed word limit.
Avoid the following:
(i)
Address
of the Receiver/writer of the message.
(ii)
Extra
information
(iii)
Crossing
the word limit
Marking
scheme
Message
DATE (½ mark) Time
(½ mark)
SALUTATION (½ mark)
CONTENT & LANGUAGE (3 marks)
(i)
caller-reason
purpose
(ii)
proposal/time/condition
(iii)
Instructions/requirement
(one mark for each point correctly
expressed)
Writer's name
(½ mark)
And Signature
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Important note on format and word limit:
Word Limit: 50
words for body of the message. Message must be placed in a box. Marks to be
deducted if the candidate exceeds the word limit – for one or two extra words
(-½) mark, for three or more extra words (-1) mark.
Format of a Message
Message
16 August 2016 9 p.m.
Dear Dad
Uncle Sobti called up to inform you that the meeting
has been postponed. He will let you know the new date later.
Rajat
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